March 2024

 Meeting Minutes– March 11h, 2024 8PM

Call to Order:  Lisa Lopatofsky, President 8:04 pm

Conflicts: none

Present: Molly Black, Gordon Boe, Juli Baumgarner, Johnine Bickauskas, Danielle Cieply, Jessica Coffin, Kristina Kezmarsky, Lisa Lopatofsky, Sandra Salerno, Dixie Stachnik ,Abby Denis, 

Excused Absence: Julia Murray, Elizabeth Foster

Absent: Meg Myers, Kristina Kezmarsky

Approval of January, 2024 Minutes  
Motioned - Molly
Seconded –  Johnine
All in favor, the motion carried.

TREASURER'S REPORT:  - 
Gordon Boe - 

Full report available to general membership upon request.

Approval of January/February Treasurer’s Report
Motioned – Johnine
Seconded - Danielle
All in favor, the motion carried.

COMMITTEE UPDATES: 
*All committee action plans are saved in the shared drive
Membership  Sandra Salerno (Lead)

1. Update from Nominations Committee
   1. Positions up for re-election - President, Secretary; General Board: Johnine, Dixie, Jessica

Outreach  Molly Black (Lead) 

1. Committee met on  Feb 12th - 
   1. Patti McGowan, Dixie Stachnik, Johnine Bickauskas, and Julia Murray attended; Absent -  Abby D. (excused) Danielle C. (excused) Kristina K., Meg M., Sandra S.

     2.  Updated Action Plan for Year 2 of our 5 yr. strategic plan; 
     3.  Materials made available at PDE Conference; 
     4.  Next Outreach Exhibit opportunity is FLC2024, Gordon will represent. 
     5.  There are no current plans for a social outreach opportunity, but revisit 
          after FLC; 

Fundraising  Gordon Boe (Lead) 

1. Check received for $281.80 from the Hearing Loss Association of America  for being a 2023 PA Walk4Hearing Alliance Member. Lisa Lopatofsky led this initiative, with her family for the third year in a row, and raised this money for our organization.
   1. Another Board member will need to apply for Alliance status for the 2024 Walk4Hearing

Advocacy  Lisa Lopatofsky (Lead)

1. NFADB Day on the Hill will be April 16-18th.  PPDB Members are encouraged to either join the group in person or meet virtually with their legislators.  Prep meetings are scheduled for March 5th and 26th.  Link to view and register for training sessions https://www.nfadb.org/event-5410170

  
OLD BUSINESS:  

1. Nominations -  Post requesting general membership apply to Board and that Board members step up to President.
   1.  Dixie Stachnik for Secretary, nomination received and accepted
   2.  Board Applications received - David Coffin *All members should review the application on the shared drive*
   3.  General Members, Johnine & Dixie have will renew for another 2 yr. term and Jessica Lynch (Coffin) will step down at the end of her term in May.
   4.  President position open for nominations
2. FLC Banquet

Suggested Framework - 

• PPDB/NFADB representatives - who we are/what we do
• Guest Presenter: Jaqueline Izaguirre
  • National Agenda, a short history of the Cogswell-Macy Act and where it stands, the parental training offered by NFADB (FATE & FACE), and end with Day on the Hill. 
• Panel of Aged-out student/parent representatives discussing their own secondary transition experiences and current adult service status
  • Susan Green
  • Sue Shaffer
• How to advocate for systems change/next steps

Vote on Banquet Food Costs - 
Using last year’s head count -
 
126 Adults (including children 13+) @ $37.00 =                          $4,662.00
22 Children – 12 & under @18.50 =                                                  407.00
Additional Soda charge $3.00 pp                                                       444.00
To ensure that we do not underestimate,
I believe we should add an additional 20 Adult attendees
for panelists/guests/presenters, but this is a best guess
and hoping to overestimate for cost purposes.                                740.00
Additional Soda charge for 20 add’l pp                                              60.00
 
Estimate total for Banquet Food                                               $6,313.00
 6% tax exempt                                                                                             
21% service fee                                                                             1,325.73        
 Total                                                                                             $7,638.73         
     Vote on Travel Cost for Jacqueline Izaguirre - up to $1,500?
*See new business item #3 for vote

NEW BUSINESS :  

1. Gordon filed our taxes
2. Tax exemption paperwork has been submitted to the State, supporting documentation is needed and Gordon will send, it will take 2-5 weeks for approval.
3. Lisa brought forward a motion to approve up to $10K for FLC banquet expenses, and 1.5K travel expenses. Gordon seconded the motion, all approved and the motion carried.
4. New folder created in drive to house resignation letters
5. Family meetup at Hershey Park after FLC - Danielle will send out a survey to see if there is interest among families. Suggested to cover up to 4 family members at the discounted ticket price of $36.95, up to 4 members per family.

GOOD OF THE ORDER:    
Please plan for Committee work on the off months.  Next Board meeting is May 13th, 2024 at 8PM

ADJOURNED: 8:39 pm

Respectfully Submitted,
Sandra Salerno, PPDB Secretary

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