Date: August 12, 7:30 PM
Topic: Monthly Board Meeting
Next Phone Call or Meeting: September 9, 2019, 7:30 PM
Call to Order: Kristina Kezmarsky, President, called the meeting to order at 7:35 PM.
Present: Kristina Kezmarsky, Patti McGowan, Juli Baumgarner, Molly Black, Tammy Kitterman, Gordon Boe,
Excused Abesence: Lisa Lopatofsky, Sandra Salerno and Tina Hertzog
To the Board: Does anyone have a conflict with any of the following agenda topics? None stated.
Motion for the approval of the June 10th, 2019 meeting minutes was made by Patti McGowan and seconded by Juli Baumgarner, Motion passed.
Treasurer’s Report – Gordon – reported a $250.00 donation by Roslyn Veterans of Foreign Wars donation, and $50.00 donation from Sue Shaffer – total $300.00 in donations. Kristina will send thank you notes. Current balance is: $2,624.57
Action Plan/To Do: Budget Discussion
Lead: Juli & Gordon
Timeline: They will streamline and share at future meeting
Action: Bank refund on fees and transfer of check signage
Will be working with Sue Shaffer to complete
Action: Toolkit #3, almost complete, #2 is about Finance, #1 is about Structure
Timeline: April 8th
Requesting members to view videos and come back with questions and discussions. At next meeting would like to wrap up Toolkit #3, relating to content, not necessarily actions. Review Toolkit #1- Board Structure and will send through with instructions.
Action: August Shout Out
Action: Share NFADB Finance Committee Examples
Timeline: When Available
Clarification – NFADB Finance Policy is not yet developed, but Patti will share when/if available.
NFADB is still working on policy and guidelines.
Review of our current Mission Statement for relevancy at this time and need for any updating was discussed and it was determined that we did not.
In this regard, we would need clarification regarding whether the Mission Statement could be changed without changing the 501(c)(3) paperwork. Gordon will look into the issue and report back to the Board. Juli suggested that some of the mission statement will be fleshed out while going through the Toolkits.
In the meantime, we will keep the Mission Statement as is; members present agreed that the word “Finance” will be removed from the brochure, “Life Transitions” will be added to the brochure; and the website will be changed from “Service Providers to Service Agencies to keep all verbiage consistent. Once all changes are made and committees are updated, new brochures may be printed.
NEW BUSINESS –
- Molly & Patti agreed to bring information regarding the current committees and their goals to the full Board in a report for further discussion on their relevancy. We should be revisiting these goals to determine whether they are still appropriate and if the current Committees support these goals. A report is ready for Board discussion on current committees and an example of goals for Outreach/Social Committee is updated for reference and will be shared. This will be shared at a future meeting, after the Toolkits discussions are completed.
- Sharing the Shout Outs and other important items from PPDB to the DB Listserv (giving credit to PPDB and bringing awareness, using PPDB Logo) – Also having PPDB be the “sharer” of information from NFADB, again preferably on both lists. This was tabled for lack of time and will be added to September Agenda.
- PPDB should consider/discuss a “Sunshine Fund” with a policy in place. This fund could be used to recognize and/or support board members in celebrations and/or sorrow of life events. The board could vote on an up to amount to be spent on behalf of the board, as well as an agreed amount that each board member should suggestively donate yearly. This fund should be kept separate from the PPDB financial business. This was tabled for lack of time and will be added to September Agenda.
- Status of Jackie Brennan’s Board Gift – was any further action done post what was documented in the May Minutes? This was tabled for lack of time and will be added to September Agenda.
August – Gordon December – Juli April - Molly
September – Lisa January – Tammy May - Gordon
October – Tina February – Kristina June - Lisa
November – Sandra March – Patti July – Tina
Molly Black, Secretary