PPDB BOARD OF DIRECTORS
Minutes of June 8, 2020 Meeting
Call to Order: Tammy Kitterman, President, called meeting to order at 8:02 PM.
Present: Tammy Kitterman, Patti McGowan, Lisa Lopatofsky, Juli Baumgardner, Molly Black, Sandra Salerno, Johnine Bickauskas
Absent: Gordon Boe (approved absence)
To the board: There were no conflicts to the agenda voiced.
Approval of Minutes: Motion was made by Lisa and seconded by Johnine to approve the minutes of the May 11th meeting.
Treasurer’s Report: Gordon Boe emailed treasurer’s report prior to meeting. PPDB received a generous donation of $400 in the month of May to use toward new family memberships. The general fund received $45 dollars in donations.
Molly motioned to approve treasurer’s report and Lisa seconded.
Outreach/Social Committee - Patti McGowan and Molly Black reported no new news due to covid19 pandemic.
Membership Committee - Tammy Kitterman and Patti McGowan – Application of $400 donation made by Tina Hertzog to be used for new family memberships. Email letter to be sent to members – start drive as soon as we are contacted by families, Patti asked for us to add an August 31st deadline, idea to allow each board member to ask a family or friend if we don’t fill all memberships. Tammy will send to listserv’s and Facebook.
Nominations Committee – Molly, Chair, onboarding of Johnine Bickauskas complete.
New Business: Tammy
Cogswell-Macy Act – Jackie Brennan, Superintendent of Overbrook School for the Blind and a past PPDB Board member, Guest. In reference to request of PPDB's support and participation in supporting the Cogswell Macy Act, through increased sponsorship by congress to improve services for children with sensory impairments. Jackie sent information to Sandra to disseminate to the Listserv as well as on the Facebook page. Members were encouraged to contact our congressmen in support of the Cogswell Macy Act. June 21-28 is deaf blind awareness week.
Old Business: Tammy
Purchase of exhibitor handout items. Discussed budget adjustment that was suggested through email for the exhibitor items. Molly motioned to adjust the marketing budget to $300 on even years and $100 on odd years for marketing budget. Patti seconded the motion and it passed. Pens and 6X6 micro cloths will be ordered for total cost of $315.
Shout Outs – Juli is due to post in July. (The board will discuss possibly moving Tammy up from August due to Juli’s new role).
August – Tammy
September – Johnine
October – Patti
November – Molly
December - Gordon
January – Lisa
February – Sandra
March – Sandra
PPT Overview – Belief and the Standing and Ad Hoc Committees slides were updated. Most recent version shared with entire Board. Will be available for outreach
Committees Review – Discuss Current Committees and possible Committees to be formed:
Bylaws Committee: Review the appropriateness of the Bylaws on an as needed basis – Tammy and Lisa
Fundraising: Solicit contributions and other activities to support membership and advocacy Johnine, Gordon, and Sandra
Membership Committee: Recruit new members and retain current ones Tammy, Patti, and Lisa
Outreach/Social Committee: Create and support awareness, events, and engagement toward the mission of the Pennsylvania Partnership for the Deafblind. Molly/Patti – West, Lisa/Johnine – Central, Sandra - East
Add Finance: The Finance Committee will provide oversight responsibilities to ensure PPDB is fiscally responsible with respect to budgeting, safeguarding assets, financial reporting, and compliance with federal and Pennsylvania tax reporting. Tammy, Gordon, Lisa
Committees may want to schedule a meeting in July during our “off” month and report back in August with their mission and goals.
Strategic Planning –. Molly reported that Jeannine Brinkley, the PEAL Executive Director indicated that she would be willing to facilitate our strategic planning meeting(s); however, it would have to be on a virtual basis during COIVD. Juli has also spoken with Edgenie Bellah from the NFADB regarding setting up a consultation. There is a possibility this meeting could include other states (not just PA) and we could potentially pool resources if necessary. Edgenie said she may also be able to facilitate strategic planning if needed.
Good of the Order – No additional items.
Adjournment – 9:33 PM
Minutes of June 8, 2020 Meeting
Call to Order: Tammy Kitterman, President, called meeting to order at 8:02 PM.
Present: Tammy Kitterman, Patti McGowan, Lisa Lopatofsky, Juli Baumgardner, Molly Black, Sandra Salerno, Johnine Bickauskas
Absent: Gordon Boe (approved absence)
To the board: There were no conflicts to the agenda voiced.
Approval of Minutes: Motion was made by Lisa and seconded by Johnine to approve the minutes of the May 11th meeting.
Treasurer’s Report: Gordon Boe emailed treasurer’s report prior to meeting. PPDB received a generous donation of $400 in the month of May to use toward new family memberships. The general fund received $45 dollars in donations.
Molly motioned to approve treasurer’s report and Lisa seconded.
Outreach/Social Committee - Patti McGowan and Molly Black reported no new news due to covid19 pandemic.
Membership Committee - Tammy Kitterman and Patti McGowan – Application of $400 donation made by Tina Hertzog to be used for new family memberships. Email letter to be sent to members – start drive as soon as we are contacted by families, Patti asked for us to add an August 31st deadline, idea to allow each board member to ask a family or friend if we don’t fill all memberships. Tammy will send to listserv’s and Facebook.
Nominations Committee – Molly, Chair, onboarding of Johnine Bickauskas complete.
New Business: Tammy
Cogswell-Macy Act – Jackie Brennan, Superintendent of Overbrook School for the Blind and a past PPDB Board member, Guest. In reference to request of PPDB's support and participation in supporting the Cogswell Macy Act, through increased sponsorship by congress to improve services for children with sensory impairments. Jackie sent information to Sandra to disseminate to the Listserv as well as on the Facebook page. Members were encouraged to contact our congressmen in support of the Cogswell Macy Act. June 21-28 is deaf blind awareness week.
Old Business: Tammy
Purchase of exhibitor handout items. Discussed budget adjustment that was suggested through email for the exhibitor items. Molly motioned to adjust the marketing budget to $300 on even years and $100 on odd years for marketing budget. Patti seconded the motion and it passed. Pens and 6X6 micro cloths will be ordered for total cost of $315.
Shout Outs – Juli is due to post in July. (The board will discuss possibly moving Tammy up from August due to Juli’s new role).
August – Tammy
September – Johnine
October – Patti
November – Molly
December - Gordon
January – Lisa
February – Sandra
March – Sandra
PPT Overview – Belief and the Standing and Ad Hoc Committees slides were updated. Most recent version shared with entire Board. Will be available for outreach
Committees Review – Discuss Current Committees and possible Committees to be formed:
Bylaws Committee: Review the appropriateness of the Bylaws on an as needed basis – Tammy and Lisa
Fundraising: Solicit contributions and other activities to support membership and advocacy Johnine, Gordon, and Sandra
Membership Committee: Recruit new members and retain current ones Tammy, Patti, and Lisa
Outreach/Social Committee: Create and support awareness, events, and engagement toward the mission of the Pennsylvania Partnership for the Deafblind. Molly/Patti – West, Lisa/Johnine – Central, Sandra - East
Add Finance: The Finance Committee will provide oversight responsibilities to ensure PPDB is fiscally responsible with respect to budgeting, safeguarding assets, financial reporting, and compliance with federal and Pennsylvania tax reporting. Tammy, Gordon, Lisa
Committees may want to schedule a meeting in July during our “off” month and report back in August with their mission and goals.
Strategic Planning –. Molly reported that Jeannine Brinkley, the PEAL Executive Director indicated that she would be willing to facilitate our strategic planning meeting(s); however, it would have to be on a virtual basis during COIVD. Juli has also spoken with Edgenie Bellah from the NFADB regarding setting up a consultation. There is a possibility this meeting could include other states (not just PA) and we could potentially pool resources if necessary. Edgenie said she may also be able to facilitate strategic planning if needed.
Good of the Order – No additional items.
Adjournment – 9:33 PM