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June Board Meeting Minutes

6/12/2017

PPDB BOARD MEETING MINUTES
June 12, 2017
Called to order at 7:43pm and welcome by Kristina Kezmarsky, President
Members present:
Kristina Kezmarsky, President Tammy Kitterman, Vice-President Saneeka Macon, Secretary
Molly Black, board member
Gabe Radzik, board member Gordon Boe, board member
Patti McGowan, board member
Jackie Brennan, professional member
Juli Baumgarner, professional member Members excused:
Shelley Lil, Treasurer
Jodi Reeves, board member (resigned)
Meeting minutes: Approval of April 10, 2017 minutes. Saneeka made the motion, Tammy 2nd the motion. Motion carried minutes approved
Treasurers report - email Treasurer for details
New Business:
• NFADB Liaison update - There was a NFADB meeting on 5/30, and they wanted to know if the EC board and general board members would be interested in receiving training.
• NFADB sent approximately 40 brochure to be distributed at FLC. Patti and Molly aren’t sure if they will be added to the swag bags and left out on the PPDB table for people to grab.
• PPDB magnets for sale at FLC: The board decided to sell the magnets for $5
• PPDB raffle basket at FLC: Every board member is asked to donate to the basket. Kristina purchased a grill as her donation. Kristina is going to confirm with Shelley if members should send checks payable to
PPDB or Kristina c/o PPDB. Please send gift cards, cash, or checks to: • Kristina Kezmarsky

The board agreed we should sell the chances for $1. The raffle winner will be announced during lunch. Shelley and Kristina will be sitting at the PPDB table Friday night to welcome the families. They’ll have the basket on display Friday night and they’ll also sale the tickets. Kristina ordered the tickets and will bring them to FLC.
• Outreach and social activities for the summer? We’ll look to do something at OBS in the fall.
• Saneeka update on OBS swim. We had 13 people in attendance and everyone had a great time.
Family Learning Conference (FLC)

There are 7 new families this year. Patti ask if some “veteran families” of PPDB will help her and Molly especially to make the new families feel welcome. There are 26 families confirmed to attend. Molly and Patti will review the family list and determine what families to connect with Tammy, Shelly, and Kristina. They’ve also asked that Tammy, Shelley, and Kristina listen out during the Friday night welcome session when the families share a little about their families and see if you all connect with a particular family.
Thanks to Juli on behalf of PPDB is volunteering her time on Saturday to facilitate Sib Shop Experience Work Shop all day.
Old business:
Saneeka awaiting board bios and updated phone and email address and talent inventory from the full board.
Shout-out assignments

June Kristina July Tammy August Jackie September Juli October Molly November Gordon December Jodi
Next PPDB Full Board Meeting: August 14, 2017 7:30pm

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PPDB Board Meeting Minutes

4/10/2017

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PPDB BOARD MEETING MINUTES
April 10, 2017
Called to order and welcome at 7:35PM by Kristina Kezmarsky, President

Members present:
Kristina Kezmarsky, President
Tammy Kitterman, Vice-President
Saneeka Macon, Secretary
Shelley Lil, Treasurer
Gordon Boe, board member
Patti McGowan, board member
Jackie Brennan, professional member
Juli Baumgarner, professional member
Members excused:
Molly Black, board member
Jodi Reeves, board member

Members absent:
Gabe Radzik, board member

Meeting minutes: Approval of February 13, 2017 minutes. Gordon made the motion, Jackie 2nd the motion. Motion carried minutes approved
Treasurers report
New Business:
PPDB at FLC - Kristina and Shelley will represent PPDB at table.

Cogswell Macy’s Act
There was a letter that the DB Coalition shared concerning Pat Toomey and the Senate Sponsorship of Cogswell-Macy. As a parent group it would be great to have a point person for this effort from PPDB. We need an EC or general board member lead this effort or lead the “Advocate” committee. We are zeroing in on three states to seek Senate Sponsorship of Cogswell-Macy. Pennsylvania, Ohio, and Florida--we think we have a good chance. We are hoping to get information out to appropriate people who would be willing to contact Senator Toomey when he is home on recess April 12-21st.

Current Committees:
Do we want to keep all or some of the current committee? Yes
Do we want to add new ones?  Not at this time
Should we combine Grant writing and Fundraising? Tammy and Juli will work on Grant writing and Saneeka and Kristina will work on Fundraising.
Should we consider adding a Website and Social Media committee? We’ll keep the website and social media separate, but we’ll ask Molly if she will take over Twitter.
Should we consider adding a Advocate committee? Jackie will help with Advocacy, Tammy and Patti (and tentatively Jackie) will help with Membership.

Executive Committee (EC):
The EC board meet 1-2 weeks before the full board meeting to help comply the agenda for the full board. The calls are not open to the full board and there’s aren’t any plans to open them up to the full board.

New Brochures:
We need updated brochures. I believe the registered address has to be changed from the Sue Shaffer’s address to Kristina Kezmarsky. Tammy and Saneeka will check with Molly and Sue to determine how many brochures we have left.

Old business:
Every will send their information to Saneeka for board bios and updated phone and email address.

What is the status of our grant from DDC?
After agreement from both the grant committee members and approval from the Executive Committee, PPDB will be requested that PADDC terminate the October 2015 Grassroots grant awarded.

Shout-out assignments
January       Shelley
February   Gabe
March       Sue
April       Patti
May       Saneeka
June     Kristina
July       Tammy
August       Jackie
September    Juli
October       Molly
November    Gordon
December    Jodi

Next PPDB Full Board Meeting: June 12, 2017 7:30pm

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PPDB Board Meeting Minutes

2/13/2017

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PPDB BOARD MEETING
February 13, 2017
Role call at 7:33pm by Patti McGowan - Vice President
Called to order and welcome 7:34PM by Sue Shaffer - President

Members present:
Sue Shaffer, President
Patti McGowan, Vice-President
Saneeka Macon, Secretary
Shelley Lil, Treasurer
Kristina Kezmarsky, board member
Tammy Kitterman, board member
Jackie Brennan, professional member
Juli Baumgarner, professional member
Members excused:
Gabe Radzik, board member

Guest members:
Molly Black, board member elect
Gordon Boe, board member elect
Jodi Reeves, board member elect
Andrea Johnson

Meeting minutes: Approval of December 2016 minutes. Patti made the motion, Jackie 2nd the motion. Motion carried minutes approved
Treasurer Report: Shelley Lill, Treasurer
Starting balance January    $2438.90
West conference call    $14.76
1/1 Internet           $44.58
Ending balance        $2379.56
Committee Updates:

Outreach Committee: Kristina Kezmarsky

Bowling Day @ WPSBC on Saturday, Feb. 18, 2017. There are 8-10 families signed and confirmed to attend. We’ll provide beverages and food.
Molly Black and Patti McGowan will exhibit PPDB at the State Representative Dan Miller’s 4th Annual Children & Youth Disability and Mental Health Summit & PEAL Conference March 22, 2017
Spring Swimming Day at Overbrook School- Day TBD, but Jackie’s going to target April or early May. Saneeka and Andrea will help with the event and get the word out.
PPDB will be asked to exhibit at FLC 2017 at the Penn State June 23rd & 24th. Tammy and Kristina offered to represent PPDB, as long as there aren’t any speaking engagements.

Nominations: Jackie Brennan
- Jackie announced the slate. Gordon asked if the number of board members is capped at 10 or 11 members. After reading through and interpreted the bylaws we “the board” determined the number of elected board members does not limit us to 10 members.
- Molly Black, board member elect
- Gordon Boe, board member elect
- Jodi Reeves, board member elect
- Sue made a motion vote on the board member elects
- Kristina 2nd the motion, entire board in favor no nays
- Motion created, CONGRATULATIONS TO OUR NEWEST BOARD MEMBERS

-New Business:

Outreach ideas for Central PA - There’s a children’s museum in Gettysburg or York that might be a good outreach event. Sue will talk to Gabe about it.
Shout Out Schedule - Saneeka added the new board members to the list. See the updated schedule below. Please remember to email your Shout-out the saneeka.macon@gmail.com to be added to the website in addition to posting on the PPDB list-serv and the PPDB Facebook page.
Gordon suggested we add bios of the board to our website - Saneeka ask that you send the following by February 28:
- Name
- Title
- Email address
- 3-5 lines who you are, where are you from, and how/why you’re apart of PPDB or who in your life is deafblind.
Saneeka give us an update on the 2 new sections of the website, Minutes and Shout-out, I will be adding the new board members to the Shout-out list, see below.
Sue asked if members attending the Bowling Day 2/18/17 would take picture of participate to be added to the website, but be sure to get a complete photo release form. Contact Sue to a photo release form.
Patti suggested we all take a look at Andrea’s Facebook page that’s especially for parents and caregivers. The page is a closed group that requires approval to view and post, but Patti fines the content helpful and informative.
Saneeka asked the board to send her a quick email to confirm she has the correct email address on file.
Next PPDB Full Board Meeting: April 10, 2017 7:30pm

Good of the order
Gordon’s grand daughter Kayla had a little boy and Gordon and Mary welcomed their 1st great grandson.

Shout-out assignments - EDITED

January Shelley
February Gabe
March Sue
April Patti
May Saneeka
June Kristina
July Tammy
August Jackie
September Juli
October Molly
November Gordon
December Jodi

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PPDB Board Meeting Minutes

12/12/2016

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December 12, 2016

Called to order 7:33PM by Sue Shaffer - President

Members present:
Sue Shaffer, President
Pattil McGowan, Vice-President
Saneeka Macon, Secretary
Shelley Lil, Treasurer
Kristina Kezmarsky, board member
Tammy Kitterman, board member
Jackie Brennan, professional member
Juli Baumgarner, professional member
Members excused:
Gabe Radzik, board member

Meeting minutes: Approval of October 2016 minutes - Saneeka made motion, Patti 2nd motion carried
TREASURER’S REPORT: Shelley will send the updated treasurer’s report to the board.
Topics:

Our next PPDB Board Call, Feb. 13, 2017 and will be our annual membership meeting.
Sue will advertise 30 days out. We’ll be looking for President, Vice President and fill open board seat.
Assigned tasks to advertise and call for nominations: We’ll do separate notices for nominations, early Jan 1st week PPDB board Jan 13th annual meeting.
Brochures- They’ve been updated. There’s a panel on the back that is blank. It can be lift blank or we could use as a testimony section with quotes (family member, broad member, general member, or siblings. Patti will talk to Hunter and ask if he’d like to add advocacy quotes.
Membership Update- Tammy posted the membership info on list-serv, Patti posted on Facebook, and we’ve received a new membership submitted via the website.
Affiliate Update - TX, NY, and PA are looking at mini scholarships for affiliates
Outreach or social activities - Bowling at the Pitt school for the blind.
The trampoline park in Bridge Mill PA that has special needs night. 3 hours for $20 on 1st & 3rd Tuesday of every month (guardian included in price). If there’s a party of10 or more special arrangement/accommodation can be made. There’s another venue that offers 1 hour jump/ bounce on an Sunday.
Tammy will check with Todd about hosting an event.
Jackie will check Overbrook about hosting an event.

New assigned schedule for 2017 SHOUT- OUTS

Please add your shout-outs to our Facebook page as well as the PPDB list-serv.

December ’16 Saneeka
January Shelley
February Gabe
March Sue
April Patti
May Jackie
June Sue
July Juli
August Kristina
September Tammy
October Saneeka
November Shelley
December ’17 Gabe

It's time to nominate new Board members for the PPDB Board of Directors. If you are interested in running to serve for a 2-year term or wish to nominate another PPDB member, please submit the nominee's name and contact information to Sue Shaffer, PPDB President _ shaffersms@GMAIL.COM by Friday, February 10, 2016. Our General membership meeting and Board elections will be held on Monday, February 13 at 7:30 PM.

We will need nominations for both President and Vice President as Patti and I have maxed out our terms.

Good of the order:
Family to family community (f2fc) put out communication that families could join around the country.

school age
early intervention
adult children of Deafblind
lost a child of Deafblind

So far Catarina and Gabe joined

Membership
The membership drive will beginning Jan 1st, the “holiday” promo will start in December. We’ll share on the PPDB and Project DB List-serv's and PPDB Facebook page.

R E M I N D E R S

BOARD MEETINGS ARE THE 2nd Monday BIMONTHLY @ 7:30pm.
Phone number: 1-877-329-4135
Passcode: 8642553#

December 12, 2016 @ 7:30pm
February 13, 2017 @ 7:30pm
April 10, 2017 @ 7:30pm
June 12, 2017 @ 7:30pm
August 14, 2017 @ 7:30pm
October 9, 2017 @ 7:30pm
December 11, 2017 @ 7:30pm
February 12, 2018 @ 7:30 pm

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PPDB Board Meeting

10/10/2016

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PPDB BOARD MEETING
October 10, 2016

Called to order 7:40PM by Sue Shaffer - President

Members present:
Sue Shaffer, President
Saneeka Macon, Secretary
Juli Baumgarner, professional member
Tammy Kitterman, board member
Members excused:
Patti McGowan, Vice-President
Shelley Lil, Treasurer
Jackie Brennan, professional member

Members absent:
Gabe Radzik, board member
Kristina Kezmarsky, board member

Meeting minutes: Approval of August 2016 minutes - Juli made the motion Saneeka and Tammy 2nd.
TREASURER’S REPORT: Shelley will send the updated treasurer’s report to the board.
Agenda:
Old business

Outreach
Nothing new since Molly’s exhibit on behalf of PPDB at the Transition Conference in July. She sent her report via email to the board in August.
Is there a board member that would like to join the outreach committee? Please consider joining outreach, that way Patti could dedicate her time and efforts on membership.

Conference call with NFADB Affiliates
Edgenie sent a doodle to prepare for a conference call with the state affiliates and NFADB. Still waiting for a follow-up. Shelley is our liaison.

Membership
The membership drive will beginning Jan 1st, the “holiday” promo will start in December. We’ll share on the PPDB and Project DB Listservs and PPDB Facebook page.

New Business
Brochure edits
The updates are complete.

Membership Drive
See above.

Good of the order
Sue is the family liaison for the CHARGE Foundation. She’ll give an update to the board when she finds out what her roles and responsibilities will be. The first meeting is scheduled for 10/23/16.

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Annual General Membership Meeting

3/7/2016

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March 7, 2016 7:30 PM

PPDB Annual General Membership Meeting

Welcome from Sue Shaffer, President @ 7:30pm
Brief introduction of PPDB Board members and General membership members.

Board members are as follows:
Current officers:
Sue Shaffer, President
Patti McGowan, Vice-President
Shelley Lil, Treasurer
Saneeka Macon, Secretary
Gabe Radzik, board member
Jackie Brennan, professional member
Juli Baumgarner, professional member
Kristina Kezmarsky, newly elected board member
Tammy Kitterman, newly elected board member

Meeting minutes: Approval of February 8, 2016 meeting minutes, 1st motion Saneeka, 2nd motion Jackie, minutes approved for February.

Terms: Sue Shaffer and Patti McGowan will max out their terms as officers in 2017. Saneeka Macon and Shelley Lil are up for re-election and have agreed to remain in their respective positions for a second two-year term.

Treasurer’s Report: email Shelley Lill

Committee updates:

Outreach – Patti McGowan: Southwestern families met and had breakfast in January. PPDB was an exhibitor at the 3rd annual Support Services Resource Fair at Rep. Dan Miller’s Disability and Mental Health Summit on March 3rd from 11 am – 3 pm.
NFADB Symposium, PPDB Affiliate Support needed July 16, 17, 18 in Austin, TX. Housing will be at St. Edmonds University. They are looking for a representative from PPDB. PPDB will pay for travel.
Shelley Lill and Jackie Brennan gave us an update on the Advocacy day in Washington D.C. Shelley thanked the parent for sharing the one-pagers about their kids. They were well received and said to be eye-opening. We still need Senators Casey or Toomey’s vote for the Cogswell-Mays bill, according to their aides they won’t be voting for any bills such as this during the election year. We as parents need to continue call-in and press our representatives. Please join the National Coalition on Deafblindness in supporting the Alice Cogswell and Anne Sullivan Macy Act by calling your U.S. Representatives. At present, the bill is pending in the U.S. House; a Senate companion bill has yet to be introduced.
Juli suggested using virtual get-togethers as a way to connect with families.
The next draft of the bylaws will be ready for review at our next board meeting Monday, April 11th.
Family Learning Conference events
Grant Committee – Sue Shaffer a portion of the budget money has been approved. The preliminary report is complete. Patti asked if the grant will be extended because of the budget approval delay, yes we have been approved through March 2017.

Sue handed the meeting over to Jackie to run the general election. Jackie explained the background of board membership as it relates to the bylaw. Jackie, Juli, Shelley, Gabe, Kristina, and Tammy. Slate....Patti made the motion, Saneeka second. All in favor mention carried.

Next board call/meeting: April 11, 2016

Shout-outs

January Jackie
February Patti
March Saneeka
April Sue
May Gabe
June Shelley
July Juli
August Tammy
Sept Kristina
October Jackie
November Patti
December Saneeka

Remarks for the Good of the Order

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PPDB Board meeting

2/8/2016

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Welcome & meeting called to order by Sue Shaffer at 7:35pm

Members present:
Sue Shaffer, President
Shelley Lill, Treasurer
Saneeka Macon, Secretary
Juli Baumgarner
Jackie Brennan

Members excused:
Patti McGowan, Vice President
Gabe Radzik

Approval of the December 14, 2015 minutes 1st motion Saneeka, 2nd the motion Shelley.

Treasurer’s Report: Shelley Lill will send

Sue will inquire about recording our conference calls via West our conference hosting line.
Shelley sent Sue the contact information and Sue will find out what’s the fee for recording.

Committee Updates:

Membership- none
Outreach: Western part of PA didn’t seem to be interested in an Outreach event (probably weather related). The South hills part of the state got together for breakfast with the families.
Bylaws: (See attached updated bylaws) Sue will spend more time going through the bylaws again to ensure everything is up to date.
Grant: Sue/Jackie/Juli - none
Nominations: Sue and Jackie will handle nomination on the next call. Patti McGowan is nominating Tammy Kitterman. Jackie, Juli, Shelley, and Gabe are up for re-election for this year. Patti, Sue, and Saneeka’s terms are up next year. Sue and Patti’s terms are ending and they are not available for re-election to their current board positions. Sue will give Saneeka the information to send out the email about the board members slated for re-election.

Business Updates:

Advocacy Day, March 2nd Capitol Hill: Shelley Lill: Scott and Shelley Lill will represent PA, PPDB and NFADB- Board reminder to send letters or one page descriptions by 2/20/16. The Lill’s are meeting with the education consultant for the Senators Toomey and Casey, Congressman Thompson.

FLC PA Deaf-Blind Project June 24 & 25, 2016 (new venue see attached flier) Shelley reported on behalf of Patti. Dr. Susan M. Bashinski will be the speaker and she has come highly recommended. In order for the Project to pay for the second night of FLC, there has to be some type of learning/networking activity after the dinner hour (our social is not allowed for Saturday night, must be a learning session).

New Business:

General Membership Meeting will be held March 7, 2016 at 7:30pm.
March Shout Out: Saneeka
Good of the Order: none

Next Phone Call/Meeting: April 4, 2016

Shout-outs

January Jackie
February Patti
March Saneeka
April Sue
May Gabe
June Shelley
July Juli
August Jackie
Sept Patti
October Saneeka
November Sue
December Gabe

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